By-Laws - Moncton Kennel Club

THE MONCTON KENNEL CLUB LIMITED

BE IT ENACTED AND IT IS HEREBY ENACTED as a By-Law of Moncton Kennel Club Limited (hereinafter called the “Club”) as follows:

HEAD OFFICE:

The Head Office of the Club shall be in the City of Moncton in the County of
Westmorland and Province of New Brunswick, and at such place therein as the
Directors of the Club may from time to time decide.

SEAL:

The Seal, and impression whereof is stamped above hereof shall be the corporate
seal of the Club.

OFFICERS AND TERMS OF OFFICE:

The affairs of the club shall be managed by a board of eight directors consisting of a President, a first vice-president, a second vice-president, a secretary, a treasurer and three directors. The term and position of each director is considered as a separate position and term.
The qualification of a director shall be a resident of Canada, the holding of at least one share of the capital stock of the Club, having paid the annual dues as a member. The President and 2 other Officers must be Canadian Kennel Club members in good standing
The president shall be a regular member in good standing of the Canadian Kennel Club and be a resident of Canada and shall preside at all meetings of the Club and shall be a member (ex officio) of all committees, and holds a casting vote.
The Vice-presidents shall be a resident of Canada and in their order shall, in the absence of the President, carry on the duties pertaining to the office of president.
The secretary of the Club shall be a resident of Canada and shall be custodian of the seal of the Club, and all papers, records and correspondence. Minutes shall be open for inspection by any member at the secretary’s discretion as to a suitable time and place. When a committee requires certain records, the Secretary shall furnish a certified copy of same to the chairman, after consulting with the President in any cases where he/she is in doubt; shall keep a record of all members and notify those in arrears; he/she shall keep a true record of all meetings of the Club and generally carry out the duties which pertain to the office.
The Treasurer shall be a resident of Canada. They shall be the custodian of the funds of the Club and shall keep a correct and true account thereof, and shall, at every meeting, present a statement of the financial position of the Club. All monies shall be paid out by him/her only upon approval of the members of the Club at a regular meeting provided, however, when special occasions arise, he/she may obtain approval, in writing, of the President, Secretary, and one other member of the Board of Directors to make payment. He/she shall keep the funds of the Club in a chartered bank and/or trust company, in the name of the Moncton Kennel Club, which funds may only be made out by cheques signed jointly by any two of the following officers: Treasurer, President and Secretary. A committee of two members who shall be appointed by the President shall audit the Treasurer’s accounts and their report shall be made at the October meeting.
The three directors shall be a resident of Canada. They shall help in the management of the Club’s affairs.
The term of office for a director shall be for one year from the date of the election, or until the respective successors are elected. All elections shall be by secret ballot. Proxies are not permitted. The newly elected officers shall take office immediately upon their election. The term of office of any director in the same position shall not exceed two consecutive years, except in the case of the president, secretary and treasurer, whose term of office may be extended a year at a time by a simple majority of those members present at the annual meeting.

ELECTION OF OFFICERS:

Any member shall have the right on the floor of an annual meeting to nominate a candidate for any office prior to the balloting. A majority vote is necessary to elect any director. Where there are more than two nominees, and the leading candidate has not received a majority of all votes cast, a second balloting will be immediately held, limiting the nominees to the two candidates with the largest number of votes. In case of a tie, the chairperson shall cast the deciding vote. A vacancy in any office shall be filled for the balance of the term at once at the next regular monthly meeting by a nomination and vote of those present.

MEETINGS:

Monthly Meeting:
1. The Club shall hold a Regular Monthly Meeting on the third (3rd ) Wednesday of every month at the head office of the Club, or at such location that the Board of Directors shall specify.
2. Circumstances may warrant a change of meeting date, time or cancellation, as specified by the Directors.
3. The President of the Club shall act as Chairperson; in their absence, another Board member shall preside.
Annual General Meeting:
1. The Annual General Meeting (AGM) shall be held in January of each year, for the election of officers and Directors.
2. The fiscal year of the Club shall be from January 01 to December 31 of each year.
The retiring officers and Committees shall give their respective Annual Reports at the AGM.
Special Meeting:
1. The Board may, at its discretion, hold a Special Meeting at any time to deal with matters of urgency requiring the vote of the members for which awaiting a Monthly Meeting is impractical.
2. The meeting may be called by the President or by signed requests of at least three (3) members in good standing.
3. Notice of the meeting shall clearly set forth the purpose of the meeting.
4. No other business shall be considered at the Special Meeting.
Protocol:
1. The Secretary of the Club shall give notice of Annual, Monthly and Special Meetings to each member in good standing at least three days before the date of each meeting.
2. Meetings may be held in person or through electronic communication, as determined by the Board of Directors.
3. In the event of a tie in voting at any meeting, the Chairperson shall have a casting vote.
Quorum:
At least seven (7) members in good standing must be present to constitute a quorum at any Annual, Monthly or Special meeting.
Only members in good standing may vote at any meeting. A member shall be deemed to be in good standing if they have paid their annual dues.
Executive Meeting:
At least four members of the Board of Directors must be present to constitute a quorum at an Executive Meeting. The President shall act as Chairperson; in their absence, the Vice Presidents, in their order, shall preside. In the event of a tie in voting the Chairperson shall have a casting vote.

COMMITTEES:

It shall be the privilege of the members to nominate and elect committees from the floor; this privilege may be delegated to the President by a majority vote of all members of the Club at any regular meeting, except in the case of the Show Committee in which case the chairperson may be appointed from the chair, and the chairperson shall appoint the Show Committee.
The standing committees of the Club shall be: By-Laws, Obedience, Publicity, Membership, Show Committee and Welfare Committee. The Executive Committee shall prescribe the duties of said committees from time to time. Any committee appointed may be terminated by a majority vote of the Board upon written notice being sent to the appointee, and the Board may appoint a successor to the person whose services have been terminated.
The Chairperson of the Membership Committee may appoint one other member to assist. This Committee shall send out and receive membership applications, submitting same to the Secretary prior to each general meeting; ensure that applicants are advised of their acceptance and given a copy of the MONCTON KENNEL CLUB LIMITED By-Laws. In the case of rejection, applicants are to be given a written explanation for the rejection.

MEMBERSHIP:

Any person over the age of 12 years, who is an owner, a breeder, or is interested in purebred dogs, shall be eligible for membership in the Club. (Any person under suspension by the Canadian Kennel Club Inc. shall not be eligible for membership). The membership year of the Club shall run from the date of the Annual General Meeting of one year to the date of the Annual General Meeting of the following year. There shall be four (4) classes of membership in the Club: Regular, Junior, Life and Honorary.
1. Regular Membership
  This classification shall include persons 18 years of age and older, and shall pay membership dues, shall own one (1) Club share, shall have voting rights and may hold office.
2. Junior Membership
  This classification shall include persons between 12 and 17 years of age, and shall not pay membership dues, nor own a Club share, nor have voting rights, nor shall they hold office.
  On reaching the age eighteen (18) a Junior member may apply for Regular membership, upon payment of membership dues and purchase of one (1) Club share.
3. Life Membership
  This classification shall be entitled to all rights and privileges of a Regular member, and shall in addition, be exempt from payment of membership dues. Their names shall appear under the designation “Life Members” in all official publications, and in any other circumstances where a list of Club officers is published. A Life member shall be, or have been, a Regular member of the Moncton Kennel Club for twenty (20) years.
4. Honorary Membership
  This classification shall take no active part in the management of the affairs of the Club, but shall be purely honorary. An Honorary member shall be a person who has done some outstanding service for the Club, the Canadian Kennel Club or community. Such person need not be, or have been, a member of the Moncton Kennel Club. An Honorary member may be nominated by any Regular member in good standing at any annual meeting, and be elected by the UNANIMOUS vote of the members present. An Honorary membership shall have a term of three (3) years.

APPLICATION:

Application for membership must be in writing, in such form as is prescribed by the executive, accompanied by the prescribed application fee as set by the Club members, and shall be signed by the applicant(s). The applicant(s) shall not be present at the meeting at which the application is submitted and voted upon by the
members present, but shall be notified within fourteen (14) days of the date of such meeting, whether the application has been accepted or rejected.

FEES AND SHARES:

1. The Individual Regular membership fee shall be $30.00 per year, payable in advance of the Annual Meeting.
2. Regular members residing in the same household shall pay $25.00 per member per year, payable in advance of the Annual Meeting.
3. Junior members shall pay no fees.
4. Each Regular member shall be required to purchase one (1) share of stock at a cost of $5.00, which shall constitute one (1) vote. Said share shall be non-redeemable and non-transferable.
5. New Members who became members within 60 days prior to the Annual Meeting will be deemed to be members in good standing until the next Annual Meeting.
Any Regular member who has not paid his/her dues to the Treasurer by March 31 st will have their name dropped automatically from the rolls.

EXPULSION:

A member may be expelled only for conduct considered highly injurious to the Club. Such expulsion can be made only by a two-third (2/3) vote of the members present at a regular or special meeting of the Club itself. Proxy voting is not allowed. A 10-day written notice to the member considered and a full written statement of such charges with the notice. Said member shall have full opportunity to be heard at the meeting before a vote is taken. Expulsion procedures begin only after procedures set out in bylaws regarding Complaints, Discipline and Hearings have taken place.

NO CLAIM:

Any member who shall cease to be a member of the Club, either by resignation (sending notification to the club secretary) or otherwise, shall have no claim upon, or be entitled to participate in any effects or property belonging to the Club, nor to have any part of his/her membership fee for the current year returned.

AMENDING CLAUSE:

1. The Directors may, by resolution, make, amend or repeal any by-laws. The Directors shall submit the by-law, amendment or a repeal of a by-law to the members at the next meeting of members, and the members may, by resolution, confirm reject or amend the by-law amendment or repeal. Amendments to the constitution and
  bylaws must have a majority vote of members. Present at the meeting
2. Amendments to the Constitution and By-Laws may be proposed by the Board or petitioned from the members in good standing.

ORDER OF BUSINESS:

The order of business at a regular meeting shall be as follows:
1. Reading of minutes of last meeting and special meetings held subsequent thereto.
2. Business arising out of the minutes.
3. Communications and bills
4. Report of the Treasurer.
5. Report of meeting of directors through the Secretary.
6. Report of Committees.
7. Election of new members.
8. Payment of dues.
9. Unfinished business.
10. Amendments to constitution and by-laws, if any
11. New business.
12. Election of Officers
13. Adjournment.
Robert’s Rules of Order shall govern all matters of parliamentary procedure.

PLAQUES:

The Moncton Kennel Club annually awards a “Life Members” plaque and a “JBEE Kennels” plaque to the Moncton Kennel Club member-owned or member co-owned dog who has achieved the greatest number of points at the Moncton Kennel Club Shows and Trials. The plaques will be awarded at the annual awards presentation and will be kept by the winners for the ensuing year. The plaques must be returned to the Chairperson of the Show Committee no later than the November regular meeting of the Moncton Kennel Club.
1. To be eligible, the dog must be owned or co-owned by a member in good standing of the Moncton Kennel Club.
2. To determine the winner or winners of the “Life Members” and “JBEE Kennels” plaques, the following formula will be applied: The total points gained by the eligible dog in any 4 Shows or Trials held by the Moncton Kennel Club.
3. In the event of a tie, the plaque will be awarded to all winners and shared by them throughout the year. A “keeper” plaque will be awarded to all winners at the following year’s awards presentations.
4. A statement of the points earned by the eligible dog must be submitted in writing to the Chairperson of the Show Committee no later than the November meeting that year.
5. The point structure for the “Life Members” Plaque shall be as follows: The highest placement earned in each Show shall count towards total points gained.
  Life Members Award Number of Points
  Best In Show 10
  Best Puppy In Show 5
  Group 1st 5
  Group 2nd 4
  Group 3rd 3
  Group 4th 2
  Best Puppy in Group 2
  Best of Breed 1
  Best Puppy in Breed 1
6. The point structure for the “JBEE Kennels” Plaque shall be as follows: The highest placement earned in each Trial shall count towards total points gained.
  JBEE Kennels Award Number of Points
  High in Class 5
  Second in Class 4
  Third in Class 3
  Fourth in Class 2
  Qualifying Score 1

Life Members Award	Number of Points
Best In Show	10
Best Puppy In Show	5
Group 1st	5
Group 2nd	4
Group 3rd	3
Group 4th	2
Best Puppy in Group	2
Best of Breed	1
Best Puppy in Breed	1

JBEE Kennels Award	Number of Points
High in Class	5
Second in Class	4
Third in Class	3
Fourth in Class	2
Qualifying Score	1

The Moncton Kennel Club annually presents a “Recognition of Title” award to the Moncton Kennel Club member owned or co-owned dog(s) that have attained a CKC recognized title.
1. To be eligible the dog must be owned or co-owned by a member in good standing of the Moncton Kennel Club for the year in which the title was attained.

DICIPLINE

Any member who is suspended, debarred, expelled or deprived of privileges from the Canadian Kennel Club is automatically suspended from the privileges of this Club for the same period.

COMPLAINTS

Any member may lay a written complaint to the Secretary against a member for alleged misconduct prejudicial to the best interest of the Moncton Kennel Club. The Secretary shall forward a copy of said complaint within 30 days along with notice of hearing to the defendant, the complainant and each member of the Board. The date of the hearing shall be no more than 90 days from the date the complaint was received. At least 4 members of the Board must be present at the hearing. If the complaint is against the Secretary than the President shall act in accordance with this by-law.

HEARINGS

The Board shall ensure that both the complainant and defendant are treated fairly and in accordance with the rules of natural justice. The Secretary shall notify each of the parties of the decision of the Board with 30 days of the meeting.

DISSOLUTION

The Club may be dissolved at any time by providing to the Canadian Kennel Club written documentation signed by at least two-thirds (2//3) of the members of our Club who are in favor of this decision. Proxies are not permitted. In the event of dissolution of the Club, other than for the purpose of reorganization, whether voluntary or involuntary or by operation of the law, none of the property of the club, nor any proceeds thereof, nor any assets of the club shall be distributed to any members of this club. After payment of all debts of the club, its property and assets shall be given to a charitable organization for the benefit of dogs as selected by the Board of Directors.

GENERAL:

The address of the Club for correspondence, mail and the like shall be that of the postal box number maintained by the “Moncton Kennel Club Limited”.
Any member being permanently disabled and still interested in the Club shall be excused from payment of dues and his/her membership shall be continued.
All reference to the word “dog” in the by-laws of the Moncton Kennel Club Limited shall be interpreted as PURE BREED DOG.

CODE OF ETHICS:

The Moncton Kennel Club, recognizing that its responsibility to preserve and protect the purebred dog rests solely with the breeders and owner enthusiast, has formatted a Code of Ethics to be adhered to by its members. It further recognizes that membership in the Club automatically obligates individuals to this Code of Ethics. Violations of the Code of Ethics shall be reported to the Executive, who shall investigate, including
interviews and correspondence both with the complainant and the accused and, on the basis of that investigation, direction, via registered mail, the member involved to rectify the situation. Any decision may be appealed twice to a full membership vote, thereafter failure to comply with the directive shall result in immediate expulsion of the member with subsequent publication of the expulsion to the members of the Club, The Canadian Kennel Club, Dogs in Canada and wherever else.
1. All puppies shall be registered according to Canadian Kennel Club and Federal Department of Agriculture Regulations including:
  1. Proper identification (i.e., tattoo or microchip prior to leaving the breeder’s possession).
  2. Provision to buyer of a copy of the pedigree, birth date of the puppy, registration number and registered names of sire and dam at time of sale if litter registration number is not yet available.
2. Puppies shall receive their first set of vaccinations prior to placement and record of shots shall be supplied to the buyer.
3. Puppies shall not be sold until seven weeks of age.
4. No member will knowingly sell or place any puppy to any Pet Shop, Catalogue House or Wholesale Dealer, nor will they knowingly aid or abet the sale of any puppy to any of the above mentioned establishments.
5. The Breeder agrees to fully inform buyers of potential health or genetic problems pertinent to the breed at large or the individual puppy in question.
6. Breeding stock shall be screened for known hereditary abnormalities appropriate to the particular breed where the methodology is available to do so.
7. The Breeder shall supply to the buyer of each puppy at the time of sale a written agreement of sale properly executed stating all terms of sale (e.g., release of nonbreeding agreements).
8. The Breeder shall provide detailed information sheet on proper care (e.g., feeding instructions, required vaccination regime, socialization and training, responsibility of pet ownership, etc.).
9. Members selling a dog or puppy as pet quality are obligated to sell said animal on a C.K.C. Non-Breeding Contract. This agreement must be signed and witnessed by all parties involved. Additional agreements pertaining to spaying, neutering and/or non-breeding of the animal are encouraged.
10. All breeding will be planned and aimed at the improvement of the breed. The member will be familiar with the Breed Standard and will do everything in his/her power to discourage breeding from clearly inferior specimens of the breed. No dog exhibiting a hereditary defect, unsound temper or poor health shall be used for breeding purposes.
11. No member will breed a bitch unless said member has the time and facilities to provide proper care and attention to the physical and emotional development of the ensuing puppies. No bitch should be bred before twelve (12) months of age.
12. The Breeder agrees to provide follow-up advice to buyers regarding health and behavioural problems.
13. The purchaser of a puppy/adult sold by a member shall be informed that the puppy/adult is guaranteed to be free of disabling or congenital defects. This is not to say that puppies with either behavioural or genetic problems cannot be placed or sold, but simply that the breeder is obligated to make the purchaser aware of any problems relating to the above. Keeping in mind the best interests of the breed, the breeder is obligated to make it very clear to the purchaser the terms and conditions regarding a dog that just does not work out. The breeder is expected to assume responsibility for creation and, therefore, it is up to the breeder to be absolutely certain that each and every puppy/adult is properly placed to avoid a rescue situation. The breeder will be responsible for rescue aid fees should any dog they have bred end up in a rescue situation.
14. Members will refrain from making unfair or untrue statements about other members and their dogs.
15. Advertising by members will be as factual as possible. Misleading exaggerations or unfounded implications will not be tolerated.
16. The Breeder shall, if under suspension by the Canadian Kennel Club, be removed from the Moncton Kennel Club Registry for the duration of the suspension, and/or if convicted of cruelty to animals, shall be removed permanently.

OPTED AND PASSED THIS 19th DAY OF

OCTOBER A.D. 2022

PROVISIONAL DIRECTORS

SANCTIONED AND CONFIRMED by unanimous vote of the shareholders in general meeting duly called the 19th day of OCTOBER, A.D. 2022 and representing the whole of the issued stock of the Company.

PRESIDENT OF SHAREHOLDERS’ MEETING